--- title: "WorkHourly — Track Hours, Invoice Clients, Get Paid" description: "Time tracking and invoicing for anyone paid by the hour across several clients. Track shifts, mark what's been paid, and export PDF invoices. Works offline, no account, 34 languages." app_store: "https://apps.apple.com/app/id6749011205" platform: "iOS 17.2 or later" languages: 34 language: "en" --- # WorkHourly Time tracking and invoicing for anyone paid by the hour across several clients. Track shifts, mark what's been paid, and export PDF invoices. Works offline, no account, 34 languages. ## What it is An iOS app for people paid by the hour across more than one client — freelancers, contractors, nannies, handymen, tutors, cleaners, consultants. It turns worked hours into invoices. ## The four tabs WorkHourly is organised by tense. Every screen answers a different question about time. | Tab | Tense | What it is for | | --- | --- | --- | | Today | now | the work in front of you | | Schedule | future | what is coming | | Reports | past | turn worked time into numbers and PDFs | | Analytics | pattern | what it all adds up to | A shift is entered one of two ways: started on the spot as a **quick shift**, or planned ahead as a **scheduled** one and ticked off when done. ## What it does - Clock in with one tap and watch earnings accumulate live, or add the shift up front - Several shifts in one day, split across different clients - Breaks split the shift around them, so unpaid time never lands in the billable total - Mark shifts paid or pending, with a paid-versus-pending summary per client - Set hourly rate, salary type and tax per client - Change a rate from a chosen date; past shifts keep the pay they were worth at the time - Overtime and salary calculated from each client's own rules - Expenses logged against the exact shift they came from - Notes and photos on any shift - PDF invoices and timesheets for any date range - Your logo, background removed and colours extracted as invoice swatches - Shift photos attached to the invoice PDF as proof of work - Home Screen widgets and a Live Activity - Reminders so a worked day never goes unlogged ## Privacy and requirements - Platform: iOS 17.2 or later. There is no Android or web version. - No account, no registration, no sign-up, no ads. - Works fully offline. Records stay on the device. - Backup goes to the user's own iCloud account. The developer never sees it. - Available in 34 languages. ## Pricing Free to download. The app opens with full capability and has no restricted tier. Availability and price vary by App Store region. ## Frequently asked questions ### What makes WorkHourly different from other time trackers? Built specifically for service professionals with multiple clients. Track expenses per job (not per day), document work with photos, automatic overtime detection, and professional PDF invoices. Works completely offline - no server, no internet required. ### Is WorkHourly suitable for my type of work? Perfect for nannies, handymen, tutors, cleaners, consultants, and any professional juggling multiple clients with different rates and schedules. If you work with several clients at varying hourly rates or fixed salaries, WorkHourly handles the complexity. ### How do I know which clients still owe me? Mark each shift paid or pending as the money comes in. Reports show a paid-versus-pending total for every client, so nothing quietly slips through the gap between one job and the next. ### How does it work without internet? All data lives on your phone. Track time, log expenses, generate invoices with zero connectivity. Essential for basements, rural areas, anywhere service work takes you. ### Can I set different pay rates for different clients? Yes. Each client gets unique payroll settings: hourly rate, fixed salary, overtime rules, tax rates. One client pays $20/hour, another $1200/month salary, another $35/hour with weekend double-time - all calculated automatically. ### How does overtime calculation work? Set regular and overtime rates per client. App prompts for actual end time when scheduled work finishes. Every extra minute calculated at correct overtime rate automatically. Different clients can have different overtime rules. ### Can I track expenses for each job separately? Yes, expenses attach to individual work shifts, not days. Morning client's materials stay separate from afternoon client's costs. Add photos of receipts, descriptions - everything appears on the correct invoice. ### What happens if I forget to track my time? Tap "Add a shift" anytime to log past work. Fill in client, start time, end time — WorkHourly calculates hours and overtime and slots it into your timeline. Add expenses and notes even for work from weeks ago. ### How accurate are the earnings calculations? Calculates every minute precisely - no rounding, no estimates. Work 3 hours 45 minutes? That's exactly what's calculated. All math happens on your phone using tested algorithms. Every number is audit-ready. ### Can I add my company logo to invoices? Upload your logo once — WorkHourly clears the background, trims the edges, and pulls its colors out as ready-made invoice swatches. Place it left or right, round the corners, and watch the invoice update live as you adjust it. ### Is my data safe with iCloud backup? Data goes directly to your personal iCloud account. We never see it. Apple handles encryption and security. Lose your phone? Everything syncs back on new device. Completely private backup. ### Can I use colors to organize my clients? Assign unique color per client. Colors appear consistently across Today, Schedule, Analytics, and Reports. Visual recognition is instant - your brain processes color faster than text. Essential for 3+ clients. ### What's included in the analytics? See which clients are most profitable, your productive days, work consistency patterns. Charts reveal trends: which days you work longest, which clients pay best. Business intelligence for smarter scheduling decisions. ### Can I track breaks during my work shifts? Add a break and the shift splits around it, so the unpaid gap never lands in your billable total. Tap the break to move or remove it — remove it and the two halves merge back together. ### What if I prefer different ways of tracking time? Schedule Mode (plan shifts, mark complete when done) or Clock In/Out Mode (real-time timer with live earnings). Either mode lets you schedule future shifts and add past work. Switch anytime in Settings - it's just your preferred interface for today's work. ### How do widgets work on my home screen? Schedule widgets show upcoming shifts on home screen and Lock Screen. Auto-updating live countdowns ("In 3 hours" → "In 2 hours"). Available in Small, Medium, and Lock Screen sizes. ### Will I lose my settings if I get a new phone? Your iCloud account keeps a private backup: settings, clients, rates, colors, and break times sync automatically. Sign in with your Apple ID on the new phone and everything restores. ### How do the smart reminders work? Morning notification about today's work. Optional reminders before shifts start. All scheduled locally on your phone - works without internet, even in areas with no signal. ### How do I add photos to document my work? Every shift has a Pictures section — tap the plus button and choose Take Photo or Choose from Library. Before/after shots, receipt photos, progress pics — everything stays private on your phone. ### Which tab do I use for what? Today is the work in front of you, Schedule is what's coming, Reports turns worked time into invoices and numbers, and Analytics shows what it all adds up to. ### What happens when I raise a client's rate? Set the new rate and pick the date it takes effect. Shifts before that date keep the pay they were worth at the time, so your history and analytics stay honest. ### Can I attach photos to the invoice itself? Yes — shift photos can be exported into the invoice PDF as proof of work, separately from the notes you keep on the shift. ## Links - App Store: https://apps.apple.com/app/id6749011205 - Website: https://workhourly.app/ - Sample invoice PDFs: https://workhourly.app/pdf/ - Privacy policy: https://workhourly.app/privacy_policy.html